End of Year IT Review | Licences, Contracts and Cost Optimisation for Irish Businesses

The end of the year isn’t just for closing accounts. It’s the perfect time to review IT contracts, licences, and costs. A little planning now can save Irish businesses thousands and ensure smoother operations in 2025.

Why Year-End Matters

Year-end is when budgets are finalised, contracts renew, and organisations reflect on the past year’s IT spend. Overlapping licences, unused subscriptions, and outdated agreements can inflate costs. Reviewing contracts now allows you to:

• Negotiate better rates with vendors
  
• Consolidate services for efficiency
  
• Plan IT spend more effectively for the next year
  
  

Common IT Contract Pitfalls

Many Irish businesses face hidden IT costs due to:

• Overlapping licences or subscriptions
  
• Expired support agreements
  
• Unused cloud storage or applications
  
• Automatic renewals at unfavourable rates
  
  

Being proactive helps avoid surprises and optimises your technology investment.

Practical Review Checklist

1. Contracts – Verify renewal dates, terms, and hidden fees.
   
2. Licences – Check active vs. unused seats, ensure compliance.
   
3. Cloud services – Assess utilisation and costs.
   
4. Support agreements – Confirm coverage, response times, and SLAs.
   
5. Cost optimisation opportunities – Look for volume discounts or bundled services.
   
   

VBT Approach

VBT IT Solutions helps Irish businesses review IT contracts and licences with an eye for savings and efficiency. We:

• Audit current agreements
  
• Identify cost-saving opportunities
  
• Recommend optimised licensing strategies
  
• Support negotiations with vendors
  
  

The result is better IT management, reduced spend, and smoother planning for the year ahead.

Practical Tip: Schedule your IT review before December to align with finance planning and avoid last-minute pressure.